Our Playbook

Personalized Services

At Vinta, we cherish the distinctive goals and challenges of each client. Our commitment to personalized service means adapting and delivering tailored solutions. By understanding and mirroring these nuances, we go beyond being mere service providers. 

We aim to be dedicated partners on unique journeys, fostering lasting alliances that transcend single projects. This commitment empowers us to provide unparalleled services, setting us apart from the competition. 

In this chapter, we'll guide you through Vinta's process for building strong client-company relationships, covering everything from understanding the client's profile to a smooth onboarding process for quick results.

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Decoding Vinta's Client Profiles

Through our experience working with several clients in the past 10 years, we've identified the primary profiles of companies ideally suited to benefit from Vinta's services. Our client base generally falls into two categories:

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New Ventures

Typically, these are companies at the early stage of launching a digital product. They might just have had their initial idea and seek guidance to bring it to life, or they may have already started building an MVP (Minimum Viable Product) but need further assistance. Generally, these businesses are focused heavily on obtaining funding and start scaling their digital products. They often have limited financial resources and are keen on optimizing each step of the process to yield the most productive and cost-efficient results possible.

To address the multitude of challenges faced by these businesses, Vinta offers the flexibility early-stage startups require by tailoring our work plans and team recommendations to align with each business' goals, budget, and priorities. Regardless of the product stage, we can expedite their product journey, assembling all the progress made, integrating with the existing team, and moving forward.

For those startups in their initial stages, we assist in conducting thorough product and market research and fine-tuning project scopes. The goal is to commence the development stage with a prototype that holds strong potential for market fit and avoids unnecessary expenditures.

Considering the high stakes of a new product, we aim to mitigate risks associated with value, feasibility, technology, and usability. We ensure swift validations at every development phase, preserving a lean and efficient product scope while focusing on an MVP primed for user validation. In addition, we offer guidance for iterative improvements post-launch, based on tangible feedback and analytics.

Established Businesses

This group covers companies with well-established digital products who seek to partner with Vinta to continue thriving and taking their product to new heights.

Frequent scenarios include:

• Fast-Growing and Facing Tech Hurdles: Companies that have rapidly scaled and require support in reducing bugs or technical debt. It's ideal for businesses keen on keeping their in-house team focused on core features that add maximum value to their venture. That's where Vinta's deep technical expertise in tackling complex challenges shines: preventing the need for clients to shift their team's focus.

• Businesses with a Packed Backlog: Businesses that have numerous backlog features need rapid development to better ensure the satisfaction of users and other stakeholders, such as investors. Vinta will integrate seamlessly with the development team, enhancing work capacity or absorbing specific sets of features.

• Platform Makeover or Stack Transition: Solutions may require a rebuild, adapting them to new technologies and formats that ensure greater usability. Vinta’s design and development team has a remarkable track record in this area, as exemplified by our work case with PlusPlus.

• Flexible IT Team Management: Vinta is a suitable choice for any company seeking flexibility to scale up or down their IT team as per demand, thereby avoiding the financial waste tied to the lengthy process of hiring, onboarding, and ramping up developers. Furthermore, our consultative and diligent experts require minimum management which alleviates cognitive overload, allowing the client leadership to focus on more strategic tasks.

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Regardless of the profile of the company, we frequently receive inquiries from a diversity of roles such as Founders, CEOs, CTOs, and other figureheads of engineering or product teams. Our business team then compiles all the information shared by the potential new client and gets ready for the first step in the sales process – the qualification meeting, which we will discuss in depth in the following topic.

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A Tailored Journey: From Inquiry to Client

Earlier in this chapter, we pointed out how important it is for us at Vinta to foster solid and worthwhile partnerships. This starts with recognizing what sets our clients apart. So, it's only fitting that our sales approach is deliberately designed to be as individualized as the clients we serve.

Upon receiving an inquiry, we kickstart our sales process with a discovery meeting, steered by our business team. During this meeting, our primary objective is to deeply understand the client's requirements. We achieve this through an engaging and friendly conversation, where we delve into various key areas such as:

• Product Overview
• User Profiles and Expectations
• Current Technology Stack and Codebase
• Infrastructure Details
• Documentation, Roadmaps, and Requirements
• Integration Needs
• Performance, Scalability, and Security Concerns
• Key Stakeholders and Their Expectations
• Project Timeline, Start Date, and Deadline
• Budget Expectations and Main Project Goals

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In addition to delving into the client's needs, we seize this opportunity to introduce Vinta’s expertise, and work methodology, and to showcase our portfolio of successful case studies. Furthermore, we are committed to answering any questions or addressing any concerns that potential clients might have at this phase, ensuring all interactions enhance their understanding and confidence in our process.

After the discovery meeting, we proceed to the next phase: the technical validation. In this step, Vinta strives to gain greater insights into the project's technical challenges. This knowledge enables us to craft an informed work plan and proposal that aligns precisely with the client's unique needs. 

For instance, clients with a "New Venture" profile might need us to assess a list of features or a prototype initially developed by them. While "Established Business" clients typically require a product demo review, an evaluation of their existing code, and possibly additional consultations with our technical professionals.

It's key to point out that to foster trust, especially when dealing with sensitive proprietary information, we offer our clients a Non-Disclosure Agreement (NDA). This helps to make clients feel more secure when sharing information about their projects with us.

At last, the final step of our sales process involves creating and presenting a comprehensive business proposal that outlines:

• Working methodology
• Roles and responsibilities of the Vinta team
• Communication and project management strategies
• Security Measures
• Stack Recommendation
• Financial estimates and payment terms

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We actively encourage potential clients to voice their thoughts and concerns. This empowers us to adjust our proposal where possible to facilitate a fruitful partnership.

If a company chooses not to proceed with Vinta, we always value the insights gained from understanding their reasons. This feedback is an invaluable tool that guides us in continuously refining our offerings.

However, once the company approves our proposal and formalizes the partnership through a signed agreement, Vinta extends a warm welcome. This marks a significant milestone and a transition to the next phase in our collaborative journey — the onboarding stage. An in-depth look at this flexible and uncomplicated phase, as swift as it could be when necessary, will be provided in the succeeding section.

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Project Onboarding: Establishing Work Dynamics

After familiarizing ourselves with our client's objectives and needs throughout the sales process, and having established the specific service Vinta will provide to them, it's time for us to orchestrate how we'll work together. 

Whether the client is an established business with an in-house development team or is embarking on a new venture as a solo founder or with a limited number of non-technical staff, the Vinta team will set up a customized onboarding process to suit their particular needs.

Typically, our onboarding process spans a few days, during which our project leader will arrange meetings to introduce our team structure, delve into project dynamics, and define the operational details that will guide our collaboration. The objective here is to seamlessly integrate into your company's universe and establish the proper dynamics to ensure a swift and effective start to our partnership.

Let's take a closer look at each phase of the onboarding process:

• Defining the team: After agreeing on the team composition which usually includes a leader, developers, and possibly a designer, we'll internally assess the best picks for your project, always looking into aligning people's expertise and seniority with the project needs.

• Project kickoff: This stage is where the project leader will gather more details about your goals and strategy, and ensure that our team will have a clear vision about the work that's ahead of them. If you already have a product, we'll also look into thoroughly understanding every aspect of it. 

• Project dynamics: At this stage, we'll define the main point of contact and acquaint ourselves with other key stakeholders on your side. We'll also establish communication channels, set up accesses, gather resources, align on working hours, and propose project ceremonies. 

• Engineering kickoff: Whether we're building an MVP or joining as a staff augmentation team, our engineering approaches differ. For MVPs, we focus on establishing tech foundations, stacks, and workflows. In staff augmentation, we integrate seamlessly with your existing workflows and tech stack, offering suggestions for enhanced efficiency.

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We don't believe in bureaucratic lengthy onboarding processes - as soon as the onboarding conversations between leader and client are taking place and the development team gets the necessary accesses, they will promptly embark on delivering value from day one - be it through immediate coding or by offering recommendations.